Research Manager

Company : IWK Health

Req ID: 205989 
Department/Program: Obs/Gyn Research, Research Services 
Location: Halifax  
Type of Employment: Permanent Hourly FT (100% FTE)  x 1 position(s)
 

Start Date: July 2025
Union Status: Research, Management/Non Union Bargaining Unit
Compensation: $40.4645 - $49.1205 /hour
Closing Date: July 10, 2025 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

The Research Administrator will support and enhance research activities within the Departments of Obstetrics & Gynaecology. This full-time role is integral to the smooth operation and continued success of research initiatives across Dalhousie University, IWK Health, and Nova Scotia Health.

This is a versatile position that involves strategic coordination, staff supervision, project management, and hands-on support. The ideal candidate will thrive in a fast-paced, collaborative environment and bring a proactive, solutions-focused approach to managing diverse responsibilities.

Responsibilities include but are not limited to: 

• Monitor research budgets and financials; oversee payroll processes across institutions (IWK, NSH).
• Assist in review and completion of research contracts for studies coordinated in other centres.
• Recruit, train, supervise, and support research staff, assistants, students, and volunteers, including completing the onboarding process.
• Assist in hiring processes—draft postings, screen candidates, conduct interviews, and prepare offers.
• Maintain regulatory and ethics documentation; draft REB applications, SOPs, and consent forms.
• Provide backup for clinical trial recruitment.
• Maintain personal compliance with all applicable research regulations and ensure that all staff remain in full regulatory compliance.
• Provide administrative support to the Obstetrics and Gynaecology Research Director and Committee.
• Serve as a liaison between researchers, research services, and external partners.
• Support faculty in submitting grants, publications, posters, and maintaining research profiles.
• Track and report on departmental research metrics.
• Coordinate the tracking of resident scholarly progress and ensure clear communication between the Resident Scholarly Projects Director, residents, and faculty supervisors.
• Curate and regularly update a comprehensive list of faculty-led research opportunities, and actively support the matching of trainees—such as residents, RIM students, undergraduate summer students, and graduate students—with appropriate faculty mentors.
• Coordinate and manage all aspects of major research events, such as the Academic Skills Course and annual Research Day, from logistics to execution.
• Maintain departmental research intranet pages and facilitate access to research resources.
• Manage research space and training compliance and support the Neuroendocrine Reproduction Unit.

Hours of Work

7.5 hours per shift

Your Qualifications

• Master’s or other Graduate degree in Business or Public Administration (or a related field);  applicants with an undergraduate degree and over five years of relevant experience will also be considered
• Minimum 5 years’ experience in research administration or a related role—preferably in healthcare or academic settings.
• Demonstrated leadership and supervisory experience.
• Proficient in MS Office Suite; knowledge of MS Teams, Zoom, and REDCap is an asset.
• Experience in basic bookkeeping essential.
• Demonstrated excellence in organization, multitasking, and time management, with a strong commitment to responding promptly and effectively to inquiries and requests.
• Strong attention to detail and interpersonal communication skills.
• Self-starter with the ability to work independently and manage multiple priorities.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Management/Non Union  bargaining  unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.