Clinical Data Coordinator, Coding & Classification

Company : IWK Health 

Req ID: 191683 
Department/Program: Coding & Classification, Analytics & Health Information Services 
Location: Flexible within the Province   
Type of Employment: Temporary Hourly FT long-assignment (100% FTE) ending November 30, 2025 x 1 position(s)
 Start Date: ASAP
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $28.8148 - $35.8085 /hour
Closing Date: November 15, 2024 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment, and calling out discrimination as we work and provide care, is important to us. We are located in Mi’kma’ki, the unceded and ancestral territory of the Mi’kmaq people. Working in Mi’kma’ki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia, and more than 50 historic African Nova Scotian communities who also have a long, deep, and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination, but have more work to do to build that trust, acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply to support our goal for our workforce to be representative of the patients, families, and communities that we care for at all job levels.

The Opportunity

Reporting to the Director, Health Information Services, the Clinical Data Coordinator plays a key leadership role in the day-to-day activities and maintenance of 3M Data System, in addition to coding and abstracting patients visits.  This position is .5 FTE Coordinator and .5 FTE Coding and Abstracting. 

Responsibilities include, but are not limited to: 
 

• Maintains confidentiality of all patient/family and employee information
• Collaborates and works consultatively with team members and all levels of management
• Assists with training/orientation of new staff
• Liaises with the 3M System Analyst regarding system problems, new fields to add, etc.
• Liaises with Health Records regarding CDC issues
• Liaises with Admitting/Registration regarding registration issues related to entry errors
• Chairs CDC meetings as appropriate
• Answers telephone/e-mail enquiries in a timely manner with follow-up as required
• Communicates messages and information accurately and appropriately to Clinical Data Collection team
• Collaborates with the Coordinator, Data Quality regarding data quality issues
• Ensures month-end verification processes are maintained
• Coordinates the work of building 3M system edits

Hours of Work

Flexibility in hours available to work (including some evenings, weekends) required.

Your Qualifications

• Certificate Canadian Health Information Management Association (CHIMA)
• Thorough knowledge of ICD 10 CA/CCI Coding Classifications and CIHI Standards
• Experience with computerized abstracting
• Successful completion of post-secondary education preferred
• Successful completion of MIS Course preferred
• Strong computer skills; i.e. knowledge of word processing, spreadsheet software
• Strong organizational and time management skills
• Excellent communication skills
• High regard for quality and attention to detail strong interpersonal skills
• Strong analytical skills
• Strong coping skills (ability to deal with time constraints, multitasking and working under pressure)
• Demonstrates a positive attitude
• Ability to work in a team to achieve goals and meet deadlines
• Understanding of patient flow in the inpatient, day surgery and ambulatory situations.
• Experience in a similar position in a health care setting preferred
• Previous Meditech experience
• Experience with 3M HDM Abstracting and Codefinder

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals  bargaining  unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

An  offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant.